January 2014 Meeting Notes

Meeting was called to order by President Aggie Moore

Minutes were read and approved

Treasurer reported checking and savings.

Bills presented and approved to pay: EKHA 2014 dues and Kansas Horse Council’s payment was approved to be paid even though the bills were not in.

Report from Board of Directors: They are going to schedule a meeting.

Unfinished Business
Concession Stand: the committee for the building met on Dec. 3rd and discussed the building to be built. Earl Hale presented the concession stand building to the Fair Board. The building is to be a permanent structure located at the Southwest corner of the arena. The building will be 16′ x 24′ with a concrete foundation and it will have water (no septic system, just gray water storage) and electricity. We will schedule a series of work nights to build it ourselves to stay within budget. The Fair Board approved the building. A motion was made for the Concession Stand building to go ahead as planned with the best pricing they can get. The motion was approved.
Brenda Losh wanted it noted that she felt the building’s dimensions changed since it was decided at the meeting.

New Business
Activities Committee: They will meet on at 7:00 pm Monday, January 20th at the Firehouse.

Facebook: Jessica Specht brought up having a Facebook Group again. There will be two administrators, one a member and the other an officer and it will be a closed group (a setting of Facebook, not that it is members only). We will have members and non-members. No club business to be discussed, for sale posts, or personal attacks on the first offense the post will be deleted and a warning will be issued. Second offense they offender will leave the group. A motion was made to have one NCK Saddle Club Facebook group with the mentioned rules. The motion was approved.

Wounded Warrior Project Benefit: Eric Voss brought up having a roping/barrel race benefit for the Wounded Warrior Project with the Fire Department. He suggested June or August, but expressed that the event could be even later. We would put on the event and all profit would go to the Wounded Warrior Project, including concessions. It would be an insurance event. A motion was made to get a date and approvals and then present the findings and get approval. The motion was passed.

EKHA: Nancy Zenger-Beneda asked that we host the EKHA Horse Show two weeks earlier to allow the Cloud County Community College Equestrian Team to assist. Brenda and Neil Losh will take the two dates, May 3rd and 4th and May 16th and 17th, to EKHA on January 19th for them to decide.

Drill Team (Freedom Riders): Lana Stolzenburg announced that they are adding a new performance with a Breast Cancer/Pink theme. They are needing additional poles, new flags and new shirts. Lana had suggested two fundraisers to be able to purchase the needed items. It was discussed that the funds raised need to come back to the Club and then they would be reimbursed as the bought the items.

Benefit Barrel Series: A series of four races on a weeknight to benefit a group or organization. The Drill Team will run a concession stand.
Barrel Bash: A sanctioned barrel race on a Saturday in April with $250 added money. There will be a Fun Show (speed events) afterwards. The Drill Team will run a concession stand.
A motion was made to look into the events as we can schedule it in the calendar. The motion was approved.

Kids Saddle Series: The event will be held this Saturday, January 11th since the weather is projected to be in the 50s. We need volunteers to help run the event.

It was mentioned that the Club needs to mark our panels on a work night.

The Club is not planning to run the concession stand at the Optimist Club Auction.

The Fair Board has a tractor that Eric will use to work up the arena on a regular basis.

The meeting adjourned at 8:55 pm